The definitions below explain what has to happen to trigger each status. The term "Planner" is the HB Associate and "Supplier" is the Venue/Hotel or other.
- Draft - Only planners see this status when they start the RFP wizardbut haven't finished it yet.
- Pending - Planners using the RFP Approval featuresee this status after they've created an RFP. They cannot send it until it's been approved by their account administrator and the status changes to "Active."
- Active -The planner has finished creating an RFP but hasn't sent it yet.
- Awaiting Proposal - The planner sends the RFPbut the supplier hasn't responded yet. The supplier will see "[Not Submitted]" in the status once they start a proposal and "[In Progress]" if they assign it or alert the planner that they're hard at work.
- Receipt Confirmed - The supplier confirms they received the RFP.
- Forwarded- The supplier forwards the RFP.
- Turned Down- The supplier says “thanks, but no thanks.”
- No Response- The contract was awarded, but the supplier never bid.
- Withdrawn- Something came up and the supplier withdrew their proposal. *This status has to be changed or retracted by the supplier.
- Submitted Proposal- The supplier clicked Submit, sending their proposal. If the planner created a proposal for them, it will include "[Planner Initiated]" in the status. It will include "[Outside Cvent]" if the supplier bid using another system but continues to track it in Cvent.
- Declined- The planner declines the bid.
- Cancelled- The planner cancels the RFP.
- Awarded- The planner awards the bid.
- Archived - Awarded RFPs are automatically archived 30 days after the RFP's created date and decision date. Planners can also manually archive RFPs.