1. Navigate to the Cancelled Space tab and locate the listing.
NOTE: If you are in the New Experience RFP page, go to MORE > Canceled Space
2. Scroll to the bottom of the page and click Add.
3. Enter the information in Cancelled Space Details and Key Contact. Items in red are required fields and indicated by an asterisks below.
- Listing Name - City, State/Area and Month/Year and Rooms Available i.e. Austin, TX / March 2024 / 80 Rooms
- Listing Status - defaults to Available
- Start Date - this references the date that the space is available
- End Date - this references the date that the availability ends
- Expiration Date - starting on this date the listing will no longer appear in Search results
- Additional Information
- Venue Name - Click on the ellipsis (...) and choose by hotel chain, hotel brand, and metro area
- Key Contact - Associates can either put their information, or the key contact information for the Hotel/Venue/Supplier.
4. Enter Contracted Information by associating the Cancelled Space to the RFP that it is coming from. Click the grey ellipsis button next to the Associated RFP field.
Once you do so, any contracted information that was included on that RFP will pre-populate to fill the Contracted Information fields. Any updates made here will not affect the original contracted information that was included within the RFP.
NOTE: At the bottom of the page, you can add attachments, if needed.
5. Once the information has been entered, click on Save or Save and Add, if you have additional listings to enter.